Stop Building Asset Hierarchies by Hand.
Smart RDS converts your engineering documents, e.g., PDFs, Excel BOMs, CSV files etc. into standards-compliant ISO/IEC 81346 designation hierarchies in minutes. With AI extraction, template composition, and direct SAP APM export built in.
- No manual hierarchy authoring
- SAP APM 8-sheet export
- 10+ industries supported
- 4-step governance workflow
800+
Lines of Registered IEC
Class Codes
8
SAP APM Export Sheets
10+
Industrial Sectors Supported
4
Step Governance Workflow
3
ISO/IEC Designation Aspects
THE PROBLEM STATEMENT
Manual RDS Creation Is Broken
Engineering teams spend weeks manually transcribing P&IDs, BOMs, and design drawings into asset hierarchies, then discover they’re non-compliant, inconsistent across sites, and impossible to load into SAP without rebuilding from scratch
Unstructured Engineering Documents
P&IDs, BOMs, and drawings exist as PDFs and spreadsheets with no automatic path to ISO 81346 hierarchy. Every project requires expert manual translation, taking weeks, not hours
No Standards Consistency Across Sites
Without a governed framework, different engineers apply different letter codes, depth levels, and naming conventions, making cross-site comparison and SAP loading impossible
SAP APM Load Failures
Incorrectly formatted hierarchies cause import rejections in SAP APM. The 8-sheet template format must be precise, and few teams know it well enough to get it right
first time
Disconnected Aspects
Function, Product, and Location hierarchies are typically built in isolation. Without a linkage engine, there is no traceability between what an asset does, what it is, and where it lives
No Governance Before Production Load
Hierarchies are loaded directly into EAM systems without formal review. Errors propagate into maintenance strategies, work orders, and inspection plans and are expensive to fix after the fact.
WEEKS
Typical time to manually build a compliant ISO 81346 hierarchy for a single facility
60%+
Of SAP APM hierarchy loads require rework due to non-compliant reference designations
3 ASPECTS
Function, Product, and Location: all three must be consistent and cross-linked for ISO 81346
PLATFORM CAPABILITIES
End-to-End Hierarchy Automation
From scanning raw engineering drawings to exporting a load-ready SAP APM workbook – Smart RDS covers every step of the Reference Designation lifecycle in a single, governed platform.
AI-Powered Extraction from Any Document
The Design Documents tab converts unstructured engineering files into structured ISO 81346 hierarchies using a 3-pass GPT 4o architecture and a deterministic parser for structured Excel/CSV data.
3-Pass AI Architecture (GPT-4o)
Pass 1 identifies document type and industry. Pass 2 extracts equipment tags, descriptions, and quantities. Pass 3 maps extracted items to ISO 81346 Function, Product, and Location trees.
Deterministic Excel & CSV Parser
Bypasses AI entirely for structured BOMs. Tokenizes Column F descriptions directly to IEC 81346 letter codes, preserving Level 1-6 hierarchy depth from the source file for maximum accuracy.
PDF, Excel & CSV Supported
Multi-page engineering drawings, P&IDs, single-line diagrams, and BOMs. Progressive PDF rendering via pdfjs-dist allows inline document preview before scanning.
10-Phase Engineering Blueprint
Industry-specific drawing type registers, functional / product / location aspect trees, SAP EAM mapping tables, and governance rules for 10+ industrial sectors.
Template-Driven RDS Composition
The RDS Composer guides engineers through a 6-step configuration process to produce complete, standards-compliant Function, Product, and Location trees, without needing deep ISO 81346 expertise.
Select industry
choose asset template
configure domain & perspective
Plant facility code
Designation levels
Generate library
Pre-Built Industry Templates
Each template provides Prime Systems (L1), Technical Systems (L2), Component Systems (L3), and Location hierarchy codes, pre-configured for the selected sector
IEC 81346 Auto-Expansion
The generator merges standard IEC 81346-2:2019 classification codes with custom domain-specific equipment classes applying proper prefix notation and instance numbering automatically.
Perspective Support
Supports all ISO 81346-1 Annex B perspectives: Process (=/−/+), Infrastructure (==/−−/++), and Power Supply (===/−−−/+++) prefix doubling
Central Hierarchy Visualization & Management
The RDS Library provides four interactive views for exploring designation data and cloud-persisted model storage, so hierarchies are always accessible across sessions.
Tree View
All three aspects displayed side by side with expand/collapse navigation, color-coded hierarchy badges (PF, PS, TS, CS), and real time search filtering across code and description.
Level Wise Table View
10-column tabular format (Level 1-6, Name, Definition, Examples, Label) matching the SAP APM load-ready format. Supports direct data export for SAP integration.
Graph View with SVG Linkages
Interactive visual graph rendering cross-aspect linkages between Function, Product, and Location nodes. Supports pan, zoom, and a toggleable Hand Tool for navigation.
Cloud Model Persistence
Generated models auto-saved to rds_generated_models cloud table, storing template metadata, complete FA/PA/LA item arrays, linkage cross-references, and statistics.
Cross-Aspect Linkage Engine
Smart RDS automatically establishes traceability between Function, Product, and Location hierarchies by matching designation code suffixes, creating a complete digital thread across all three ISO 81346 aspects
Automatic Suffix Matching
Strips aspect prefixes (=/−/+) and matches the remaining suffix codes across FA, PA, and LA items, connecting related elements across aspects without manual mapping.
Level 1 Prime System Linkage
L1 connects FA and PA items at the top level, with LA referencing the primary location node. Establishes the parent traceability that governs all deeper linkages.
Deep Level Linkage (L2+)
Deeper levels match FA and PA items by suffix code, ensuring that every component-level designation has a traceable connection between its functional role and physical identity.
Visual Graph Rendering
Blue dashed lines show Function Product linkages. Violet dashed lines show Product Location linkages. Full SVG graph with pan, zoom, and interactive node selection
RDL Upload / Download & Governance
Smart RDS provides bidirectional RDL data exchange and a 4-step sequential approval workflow, ensuring hierarchies are compliant, validated, and production-ready before any SAP load
RDL Template Download
Download pre-formatted Excel workbooks with sheets for Industrial System registration, Organizational Attributes, Top Nodes, Hierarchy Elements, and Relationships
RDL Template Upload & Validation
Upload completed RDL templates for parsing, validation, and visualization. Extracts system metadata, hierarchical elements across all aspects, and validation counts.
Top Node Panel
3-column interactive tree for selecting and managing designation nodes across all three aspects simultaneously, with checkbox-based multi-select, drag-and-drop reordering, and SAP export.
4-Step Sequential Approval
Document Review → Compliance Check → Validation → Final Release. Each step has a detailed checklist, role-based assignee, comment field, and timestamp. Steps cannot be skipped
END-TO-END PROCESS
From Document to SAP-Ready Hierarchy
A guided, five-stage process that takes any engineering document from raw input to a validated, standards-compliant, SAP APM-ready reference designation hierarchy
AI scans unstructured documents in 3 passes. Or use the RDS Composer wizard to build hierarchies from pre-built industry templates.
AI Extraction or Template Compose
DDocument Review → Compliance Check → Validation → Final Release. Role-based checklists and sequential sign-off ensure production readiness.
4-Step Approval
1
2
3
4
5
Ingest Documents
Upload engineering PDFs, Excel BOMs, or CSV equipment lists. The system identifies document type and industry automatically
Review & Link Aspects
Explore the generated hierarchy in Tree, Table, or Graph view. The cross-aspect linkage engine automatically connects Function, Product, and Location items.
Export to SAP APM
Generate an 8-sheet SAP APM-ready Excel workbook with one click. Includes all hierarchy levels, relationships, org attributes, and a validation summary
MULTI-INDUSTRY SUPPORT
Build for Every Asset-Intensive Sector
Smart RDS provides 10 industry-specific blueprint templates with pre-configured designation trees, drawing type registers, and domain-specific equipment classes, covering the full spectrum of asset-intensive operations.
Power and energy
Wind energy
